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Bid Number: ITB# RS-23-05
Bid Title: ITB# RS-23-05 Little Country Estates Stormwater Drainage Facility
Category: Formal Solicitations
Status: Closed

Description:

Dear Potential Bidder:

The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 02:30 PM EST on Wednesday, January 04, 2023, for ITB NO. RS-23-05 Little Country Estates Stormwater Drainage Facility. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com.

Pursuant to Town Code Section No. 2-320 and section 1.48 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.

This project is being/ was supported, in whole or in part, by federal award number SLFRP1766 awarded to the Town of Davie by the U.S. Department of the Treasury.

A Mandatory Pre-Bid Conference will be held on Wednesday, November 2, 2022, at 10:00 AM EST via online meeting on WebEx. In order to be eligible to respond to this solicitation, bidders are required to attend the pre-bid conference.

Meeting Information

Event link for attendees: https://daviepurchasing.webex.com/daviepurchasing/onstage/g.php?MTID=ec8bc11aa0f4bcc60f28af204c5b768f2

Event number:    2346 488 8989

Event password:    TMcsNAME353


A Second Mandatory Pre-Bid Conference will be held on Monday, November 14, 2022, at 10:00 AM EST via online meeting on WebEx. In order to be eligible to respond to this solicitation, bidders are required to attend the pre-bid conference. Vendors who previously attended the first Mandatory Pre-Bid Conference on November 04, 2022, are NOT required to attend.

Meeting Information

Event address for attendees: https://daviepurchasing.webex.com/daviepurchasing/onstage/g.php?MTID=ebbcf71999d21dcc98b5cd37d8fed671d

Event number: 2334 550 9523

Event password: swPP3VY5Tm3


In the event of a Mandatory Pre-Bid Conference is conducted via online meeting, bidders are required to register and attend this pre-bid conference. To capture your firm’s attendance, registration is required. Bidders shall NOT call in. WebEx is the online platform that the Town uses for conferences. WebEx has no way of registering firms via phone call, so there will be no call-in option available for this conference. Bidders are required to join PRIOR to the start of the conference. No one will be permitted to enter after the meeting starts. Failure to do so will deem bidder absent to the pre-bid conference and ineligible to respond to this solicitation. Bidders who fail to join PRIOR to the start of the conference will be kept in the waiting room and/or expelled, unable to join after the meeting starts.

The Town encourages participation from small businesses, women’s business enterprises, minority-owned firms and labor surplus area firms pursuant to Federal and State law as outlined in 2 C.F.R. Part 200.321. This provision (the “six affirmative steps”) shall be adhered to and incorporated into this solicitation and contract by reference. If subcontracts are to be let, through a prime contractor, that contractor is required to take the affirmative steps as detailed in the referenced statutes and furthermore herein.

Questions regarding this solicitation shall be submitted in writing to no later than 5:00 PM on November 21, 2022. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.

Bidders shall submit all bid documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included with this solicitation. The Town will maintain documentation on its own website at www.davie-fl.gov/purchasing for general public information and posting requirements. Late submissions shall not be accepted.

ITB responses will be publicly opened, and firm names read aloud after the due date/time noted above via conference call or via online meeting:

Meeting Information

Meeting link: https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mf7e765c437b9edf09e01354547731e19

Meeting number:

2336 855 7038

Password:

aHpRrSrb653 (24777772 from video systems)


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You can also dial 173.243.2.68 and enter your meeting number.

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+1-408-418-9388 United States Toll 

Access code: 2336 855 7038

The selection of the successful bidder(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all ITB responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.

Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955- 8770 (voice) or 1-800-955-8771 (TDD).

VIDEOS

ITB-RS-23-05 Mandatory Pre-Bid Conference 11-02-2022

ITB-RS-23-05 2nd Mandatory Pre-Bid Conference 11-14-2022

ITB-RS-23-05 Bid Opening 01-04-2023


Brian K. O’Connor 

Procurement Manager

Town of Davie

Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.

Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.

Publication Date/Time:
10/24/2022 12:00 AM
Closing Date/Time:
1/4/2023 2:30 PM
Related Documents:

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